Exam PMP topic 1 question 451 discussion

Why not A? - Product backlog is PO responsibility Why not B? - Business case is created in Initiating phase, not in the Planning phase. Hence, Business case is already created and it is not what PM should develop first in Planning phase Why not D? You have to create Risk Management Plan then you can be able to process next step, which is Identify Risk. Therefore, you cannot develop RMP with "known" risk, this stated that you already identified the risks and you already created RMP => Answer C - develop Communication Management Plan

B B. A business case and scope document: In the project planning phase, the project manager must first clearly define what the project is intended to accomplish (scope) and why the project exists (business case). The business case provides justification for the initiative by outlining benefits, costs, and alignment with organizational goals. The scope document is essential for defining deliverables, boundaries, and stakeholder expectations. It lays the foundation for all subsequent project planning efforts, such as creating the schedule, budget, and risk management plan.

C is alright

the communications management plan should be developed after the scope and objectives are clearly defined. This ensures that communications are aligned with the project’s goals.

In the project planning phase, it's essential to establish a clear foundation for the project. Developing a business case and scope document first provides the project manager with a solid understanding of: 1. Project objectives and justification (business case) 2. What needs to be delivered (scope) This will enable the project manager to: - Define the project's objectives, goals, and key performance indicators (KPIs) - Identify the key stakeholders and their requirements - Develop a clear scope statement that outlines what is included and excluded - Establish a basis for future project planning and decision-making

B should not have business case since it'll be provided by project sponsor during project initiating phase. And this question is highlighting cross function stakeholders, to address this context, better choose C.

The project manager should choose option B: A business case and scope document. At the beginning of a project, it’s crucial to establish a clear understanding of the project’s purpose and what it aims to achieve. This is typically documented in a business case. The scope document, on the other hand, outlines what will be included in the project and what will not. It sets the boundaries for the project and helps prevent scope creep. These two documents provide a solid foundation for all subsequent project planning activities.

A business case is created in the initiating phase. So C would be the right choice.

In the project planning phase for a multi-year initiative with cross-functional stakeholders, the most important item for the project manager to develop first is: B. A business case and scope document. Here's why: Alignment and buy-in: The business case clearly defines the project's purpose, value, cost, and benefits, securing buy-in from key stakeholders and ensuring the project aligns with strategic goals. Scope clarity: The scope document outlines the project's boundaries, what's included and excluded, and what deliverables will be produced. This is crucial for managing expectations and preventing scope creep. Foundation for planning: The business case and scope document set the stage for other key project aspects, like the communications plan, risk management plan, and product backlog.

first B and after C. You must have scope before define the communication plan

business case and scope may have input to the communication management plan.

The project manager should first develop a communication management plan (CMP). This is because the project involves a lot of cross-functional stakeholders, and it is important to ensure that everyone is on the same page and that communication is clear and timely. The CMP should include information on the following: The project's goals and objectives The project's timeline and budget The project's stakeholders and their roles and responsibilities The methods of communication that will be used The frequency of communication The process for managing change

B. A business case and scope document

This is a trick question. It has to be C. It tries to trick you with B. A business case and scope document: The business case is indeed associated with the initiating phase, as it justifies the project's existence and aligns it with the organization's strategic goals. Scope definition falls within the project planning phase, so this choice is not the most appropriate for the first item to develop during project planning.

Should be C. A Communication Plan as the business case is developed in the Initiating phase of the project

During the Planning Phase, the project team finalizes the Work Breakdown Structure, Project Plan, Requirements List, Communications Management Plan, and other relevant documents to iron out the workflow and coordination with involved parties.

While the other options (A, C, and D) are important and will be developed during the project planning phase, the business case and scope document (B) serve as foundational elements that provide the project manager with a clear understanding of the project's purpose, objectives, and boundaries.