Exam PMP topic 1 question 1016 discussion

D. Include user training materials as part of the project deliverables so that users can receive self-help. By providing comprehensive user training materials, the project manager can empower users to find answers to their questions independently, reducing the number of interruptions for the system design architect. This approach not only addresses the immediate issue of the architect's time being consumed but also enhances the overall user experience and promotes self-sufficiency among users

D. Include user training materials as part of the project deliverables so that users can receive self-help

D. Include user training materials as part of the project deliverables so that users can receive self-help Including user training materials as part of the project deliverables provides users with the necessary resources to resolve their questions independently, reducing the impact on the system architect's daily work schedule.

Remember that in agile the project team assigns the stories themselves

The main issue is not simply handling the immediate influx of user queries but proactively preventing the volume of user inquiries from disrupting the architect's work. Comprehensive user training materials provide sustainable long-term solutions.

Including user training materials as part of the project deliverables addresses the issue by providing a proactive solution to reduce the number of calls to the system design architect

D is correct. It never mentioned that architect is heavily loaded. Creating training material will be part of removing impediment

In this scenario, the project manager should include user training materials as part of the project deliverables so that users can receive self-help (Option D). This approach proactively addresses the root cause of the issue, which is the users' need for information and assistance with the system. By creating training materials, the users will have a resource to refer to for their questions, reducing the need for direct calls to the system design architect. This allows the architect to focus on their primary responsibilities without frequent interruptions.

Which part of the question mentions calls are part of the architect's daily work? Should it not be considered as an impediment which the project manager should help to resolve? so why C?

In an agile project, it's important to distribute work among team members to avoid bottlenecks and ensure that each team member can focus on their primary responsibilities. If the system design architect is being consistently interrupted by user inquiries, revising the backlog and redistributing some of the workload to other team members can help alleviate the architect's burden and allow them to concentrate on their design tasks. This also promotes collaboration within the team and ensures a more balanced distribution of responsibilities.

Option D suggests including user training materials as part of the project deliverables so that users can receive self-help. While user training materials are important, this option does not directly address the immediate issue of the system design architect being overwhelmed with telephone calls. Providing training materials might be a valuable long-term solution, but it does not address the architect's current challenge of handling user inquiries. Option C is more focused on resolving the immediate workload issue by redistributing tasks among team members, ensuring that the system design architect can concentrate on their primary responsibilities. In an agile environment, adapting the backlog to balance the workload is often more suitable for addressing immediate challenges.

Encouraging users to send emails instead of making phone calls allows the system architect to manage their time more effectively. This way, the architect can respond to queries when it aligns with their schedule, helping them maintain focus on their daily work. Additionally, it provides a documented trail of communication that can be referred to by both parties if needed.