The project manager should choose option A: Update the stakeholder engagement plan.
When there’s a change in key stakeholders, such as the customer’s project manager, it’s important to update the stakeholder engagement plan. This plan outlines how stakeholders will be engaged and communicated with throughout the project. Updating this plan to reflect the new project manager’s communication preferences, expectations, and level of involvement can help ensure a smooth transition and avoid delays in project closure.
A is the right answer. if the customer or client side things are changed, our responsibility to update the next person name in our stakeholder register
Stakeholder communication: Prompt and clear communication with all stakeholders, including the new project manager, is crucial to smooth handover and address potential concerns. Reviewing the latest project status report allows the new manager to quickly understand the project's context, progress, and potential challenges.
Transparency and trust: Providing the new manager with a comprehensive overview of the project demonstrates transparency and builds trust, promoting a more collaborative transition.
Early identification of roadblocks: Reviewing the status report can help identify potential roadblocks at an early stage, allowing the new manager to address them promptly and minimize delays.
Minimizing disruptions: By proactively providing information and clarifying any outstanding tasks, the new manager can get up to speed quickly and contribute to the timely completion of the project.
When there's a change in key personnel, such as the customer's project manager during the final stage of a project, there's an inherent risk of delay due to potential misalignment or lack of knowledge about the project's current status and prior decisions. By choosing option B, "Review the latest project status report and update the stakeholders," the project manager proactively bridges this knowledge gap. Providing a comprehensive status report ensures the new project manager is quickly brought up to speed on the project's progress, decisions made, risks, and any pending issues. This facilitates a smoother transition, enabling the new project manager to make informed decisions promptly, and reduces the risk of delays during the crucial closing phase of the project.
In a situation where the customer's project manager changes during the final stage of a project, it's essential to maintain clear and open communication with the new project manager and other stakeholders. Updating the new project manager about the project status, upcoming deliverables, and any outstanding tasks or requirements will help ensure a smooth transition and prevent unnecessary project closure delays.
The first item on the agenda for a project takeover is to read the project plan (and project charter). The documentation will give you an in-depth overview of everything from stakeholders to goals.
Initially, i select B but now i turned to A because whenever there is changes to stakeholder, the first step is to update the stakeholder register and update engagement plan. we have to understand the new PM's concern in order to avoid delay in project closure.
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