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Exam PL-400 topic 2 question 1 discussion

Actual exam question from Microsoft's PL-400
Question #: 1
Topic #: 2
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Note: This question is part of a series of questions that present the same scenario. Each question in the series contains a unique solution. Determine whether the solution meets the stated goals. Some question sets might have more than once correct solution, while others might not have a correct solution.
After you answer a question in this section, you will NOT be able to return to it. As a result, these questions will not appear in the review screen.
A university implements Dynamics 365 Sales. Several departments use opportunity records to bid for funding for projects within their own departments. You configure the system to ensure that each department can only work on their own records.
Employees in multiple departments often need to work together on an opportunity. Employees report that they are not able to see opportunities from other departments.
You need to ensure that employees from more than one department can work on the same opportunities when necessary.
Solution: Use position hierarchy security and define the two departments as positions.
Does the solution meet the goal?

  • A. Yes
  • B. No
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Suggested Answer: B 🗳️

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HaseebJamshed
Highly Voted 3 years, 10 months ago
I think No - Instead use access team templates and give access to members in the two departments.
upvoted 36 times
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stooperda101
Highly Voted 3 years, 8 months ago
No - if Dep 2 is under Dep 1, users in Dep 2 position will never get access to Dep1 data. Access teams or direct sharing.
upvoted 17 times
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Juan0414
Most Recent 1 month, 4 weeks ago
Selected Answer: B
https://learn.microsoft.com/en-us/power-platform/admin/hierarchy-security?tabs=preview#position-hierarchy This does not work as this provides access for users with a higher position to the records owned by a lower position user. So it does not meet the requirement for users for multiples departments having access to their records
upvoted 1 times
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TheRealTrompie99
2 months, 3 weeks ago
Selected Answer: B
Position Hierarchy would be suitable if a Manager or a person with a higher position than the 2 departments wanted to access their data. this means that the Manager will have access to the departments data,but the departments won't have access to the manager's data.
upvoted 1 times
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Ak14Sep
7 months, 1 week ago
B. No Using position hierarchy security and defining the two departments as positions would not meet the goal. Position hierarchy security is designed to allow managers to access the records of their subordinates, but it does not facilitate cross-departmental collaboration on opportunities. A better approach would be to use team-based security or sharing rules to ensure that employees from different departments can work together on the same opportunities.
upvoted 1 times
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fernitudelad
7 months, 2 weeks ago
Selected Answer: B
anser is NO
upvoted 1 times
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Tarnk
8 months ago
Selected Answer: B
Using position hierarchy security and defining departments as positions does not meet the goal of allowing employees from different departments to collaborate on the same opportunities. Another approach, such as team-based security, would be more appropriate.
upvoted 3 times
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RaviA
8 months ago
A is correct
upvoted 1 times
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yaelg
10 months, 2 weeks ago
Yes, the solution of creating a security role in Dynamics 365 Sales that has organization-level access to opportunities and assigning this security role to all members of the two departments needing access meets the goal. This approach ensures that each department sees only its own opportunities while allowing users who are part of multiple departments to view all opportunities from their departments.
upvoted 1 times
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At09
1 year, 7 months ago
Answer is NO
upvoted 3 times
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Epistlero
1 year, 7 months ago
I think the answer is yes using the positional hierarchy https://learn.microsoft.com/en-us/power-platform/admin/hierarchy-security?tabs=preview
upvoted 2 times
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the_odd_one
1 year, 7 months ago
Selected Answer: A
This makes it Yes IMO "Several departments use opportunity records to bid for funding for projects within their own departments. You configure the system to ensure that each department can only work on their own records." Position hierarchy enables reed access only. And this text in the question states that only reed access is required. The question also state that the problem is that the departments cannot view the records.
upvoted 1 times
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MikeAWS
1 year, 8 months ago
B. No. Explanation: Position hierarchy security is a way to control access to records based on the position of the user. In this case, the two departments are defined as positions. This means that users who are in the same position will be able to see all opportunities, regardless of the department that the opportunity belongs to. However, the goal is to allow employees from multiple departments to work on the same opportunities. This is not possible if the two departments are defined as positions.
upvoted 2 times
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uberlord
1 year, 8 months ago
Selected Answer: A
A for me
upvoted 1 times
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qub3
1 year, 8 months ago
Selected Answer: B
The department are parallel to each other and not in a hierarchical setup.
upvoted 1 times
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davo011
1 year, 8 months ago
I will have the exam next Monday, any advise?
upvoted 2 times
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lezzles11
1 year, 8 months ago
Selected Answer: B
It says in the documentation: Users at the higher positions in the hierarchy have access to the data of the users at the lower positions, in the direct ancestor path. The direct higher positions have Read, Write, Append, AppendTo access to the lower positions’ data in the direct ancestor path. The non-direct higher positions, have Read-only access to the lower positions’ data in the direct ancestor path. It doesn't reference whether or not you can access another department's data (assuming they are on the same level).
upvoted 1 times
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