Which of the following best describes an employer’s privacy-related responsibilities to an employee who has left the workplace?
A.
An employer has a responsibility to maintain a former employee’s access to computer systems and company data needed to support claims against the company such as discrimination.
B.
An employer has a responsibility to permanently delete or expunge all sensitive employment records to minimize privacy risks to both the employer and former employee.
C.
An employer may consider any privacy-related responsibilities terminated, as the relationship between employer and employee is considered primarily contractual.
D.
An employer has a responsibility to maintain the security and privacy of any sensitive employment records retained for a legitimate business purpose.
roger that...
D. An employer has a responsibility to maintain the security and privacy of any sensitive employment records retained for a legitimate business purpose.
This is an example of where common sense reasoning can help on the exam. If B were true, there would be major public policy implications on the conduct of business, as businesses have legitimate reasons to maintain certain information on former employees. Therefore, D (which is close, but accounts for such concerns), is the answer.
Correct answer is D. A legitimate business purpose for retaining records could aid with references, benefits & pension inquiries; legal proceedings, legal or regulation retention requirements; health & safety issues; etc.
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