A project manager realizes that a project will not be completed on time due to resource constraints. Which of the following actions should the project manager take NEXT?
A.
Trigger the contingency plan and communicate with the stakeholders.
B.
Work with the functional managers to create a work-around.
C.
Submit a change request to the change control board.
D.
Transfer the risk by hiring a new vendor who was successful on a previous project.
I am going with A because the PM already had a contingency plan in case if there was an issue. To stay on time with deliverables, and keep the project moving, you would have to initiate the contingency plan and let the stakeholders know what is going on.
Answer B
Since the issue is resource constraints, the best first step is to work with functional managers to explore possible solutions.
This could involve:
- Reallocating resources from other tasks
- Adjusting work assignments to balance the workload
- Prioritizing tasks to focus on critical path activities
I RESCIND MY PRIOR ANSWER OF (B)....
Given the wording ("will not be completed on time"), we must assume that workarounds have already failed. In that case, this is not the best choice.
(C) Submit a change request to the Change Control Board (CCB) ✅ (Best Answer)
- Since the project will not be completed on time, the best next step is to formally request changes to the project plan.
- This aligns with change management processes in Project+, where significant schedule impacts require formal approval.
B. Due to immediate need for resolution because of already reaching project constraints. A could be the 2nd most likely (As Comptia weighs their scores I think) but B is more proactive in finding a resolution. 3rd option is C as this is a formal change which would take time and probably push the constraints even further. D/E not even considered.
(Bard)
The project manager should B. Work with the functional managers to create a work-around.
This is the most appropriate next step because it addresses the root cause of the problem, which is the resource constraints. By working with the functional managers, the project manager can identify ways to reallocate resources, prioritize tasks, or find other creative solutions to get the project back on track.
The other options are not as appropriate because they do not address the root cause of the problem. Triggering the contingency plan is premature at this point, as there may still be ways to salvage the project without resorting to contingency measures. Submitting a change request to the change control board is also not appropriate at this time, as the project is not yet officially behind schedule. Transferring the risk to a new vendor is a drastic measure that should only be considered as a last resort. And setting up an escalation meeting with the sponsor is not necessary at this time, as the project manager is still working to resolve the issue.
Therefore, the most appropriate next step is for the project manager to work with the functional managers to create a work-around.
B. Work with the functional managers to create a work-around.
Creating a work-around with the available resources can help mitigate the impact of the resource constraints and keep the project on track. It's a practical step to address the issue. However, it's also important to keep stakeholders informed (option A) and, if necessary, consider a change request (option C) depending on the nature of the project and the severity of the resource constraints. Transferring the risk to a new vendor (option D) might be an option but should be carefully evaluated, and an escalation meeting with the sponsor (option E) should be a last resort if other options don't yield results.
Explanation:
Submit a change request to the change control board. The project manager should submit a change request to the change control board (CCB) if they realize that the project will not be completed on time due to resource constraints. A change request is a formal proposal to modify any aspect of the project, such as scope, schedule, cost, quality, or resources. A change request must be submitted to the CCB, which is a group of stakeholders who are authorized to review and approve changes. Submitting a change request can help to document the impact of the resource constraints on the project and seek approval for any corrective actions or preventive actions
Early? What indicated the stage or time of the project?
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